Write the Right Words

Write the RIGHT WORDS

Vaishali Tanwar

 



HERE IS A LOOK AT THE STRATEGIES THAT ONE CAN USE TO ENSURE THAT THE BUSINESS MAILS THEY ARE SENDING ARE CLEAR,EFFECTIVE, AND SUCCESSFUL

E-mails are ubiquitous.

There is no surprise that a large percentage of these mails are business mails. An effective mail can make your impression really strong, but a poorly-written mail leaves an equally poor impression at work.

The art of writing e-mails is hardly discussed, but emails are one of the most crucial part of any business.So, here is how you can write an effective business mail.

MAKE YOUR PURPOSE CLEAR

The purpose of your e-mail must be easily identified. Business e-mails should be crisp and should be able to convey the message effectively. “By reading the mail, the receiver should understand the purpose of the e-mail, whether it is for a decision or simply for an information. Bullet points highlighting the conversation are considered most effective,“ suggests Deepak Shetty, senior director HR, Philips Innovation Campus, Bengaluru. Vipul Singh, vice president and head of HR, ADP Private Limited gives an interesting mantra for business mails, “The KISS rule applies to e-mails. Keep it short, simple and straight to the point.“ One should keep the objective of the email in mind as it will help n writing clear and concise e-mails. “Trying to use big words and corporate jargons s a baggage that professionals carry, which should be avoided to make a lasting impact,“ further adds Rajita Singh, head HR, Broadridge Financial Solutions.

TECHNICALITIES

CC with moderation

Emails should be addressed to only those who need to read it, as it seems to be a practice these days to mark a large number of people in copy. The result is that the mail goes into spam. As per the experts, recipients marked on the mail should be chosen as needed and categorised appropriately under 'To', 'CC' and 'BCC'.

Salutations

Salutation is where the most goof-ups happen. The most commonly used accepted salutation is Mr / Ms. In certain circumstances, sir / madam is also accepted f the recipient is very senior in age or holds an important position. 'Hi' and 'dear' are largely used as a prefix.

Subject line

In addition to the body of the mail, it is very important that the subject line of the mail is of the reader's interest for him to read through.

CHECK THE TONE

Since a majority of these mails may be written internally amongst the employees of the same organisation, the language and tone of the e-mails will surely reflect on interpersonal relationships within the organisations.When we meet people faceto-face, we use the other person's body language, vocal tone, and facial expressions to assess how they feel. E-mail robs us of this information, and this means that we have to be extra cautious with what we write and how it will be perceived.

PROOF READ

Finally, before you hit 'send', take a moment to review your email for spelling, grammar, and punctuation mistakes.Initially, little practice may be required while writing critical e-mails, especially when one is writing to someone senior in the organisation. Framing a skeleton or the rough flow of the email in your mind before actually writing the email will help set the context right. Editing the emails thoroughly is necessary to make the emails effective. “No one would like an e-mail filled with grammatical and typographic errors. Hence, in spite of applying spell check and other autocorrect options, one should thoroughly review and edit the email before sending,“ concludes Singh.

 

  

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Essay - The Importance of Newspapers

THE IMPORTANCE OF NEWSPAPERS

 

How would a day go if there was no newspaper dropped at the doorstep one morning? To many it would be as if the day would have never begun and the most important activity of the day would have been left incomplete. To most adults, a cup of tea and the morning paper are the perfect combination to kick start the day and the tea will lose some of its flavour if there was no newspaper to go along with it.

 

The rapid spread of education all over the globe has created a huge reading community who eagerly wait for the morning newspaper. The daily newspaper has become an integral part of our lives and most of us can’t begin our day or live without it.

 

The newspaper is considered as a “Textbook of Life.” It gives us information about recent happenings and events in and around the city and country. It also provides us with a whole lot of other features, which we have grown used to by reading the newspaper.

 

The newspaper has enormous power in shaping the opinion of the public and influencing our lives and instilling values. A newspaper should be clean, truthful, free and fearless and can do enormous good by helping people to think rightly and impartially on important social and political issues.

 

In recent times, the TV and different social media platforms have added to the media, which has made news available 24 hours live as it happens. People can watch various incidents and events live and in the case of calamities, aid can be available at a moment's notice. However, the same news in the newspaper is more detailed and can provide more information. Newspapers provide more special features, such as editorials, sports, business pages and classifieds advertisements. All these features make the newspaper a very valuable friend.

 

Many newspapers also provide supplements that are entirely devoted to local news and articles of general interest. These additions provide delightful reading, without these sections the newspaper seems very incomplete.

 

Reading newspapers also helps to improve an individual's language and vocabulary. This is a very important aspect of an newspaper, besides being a source of information and entertainment. The newspaper gives us something to think about and relieves us of a lot of stress of our routine and monotonous lives.

 

The newspaper is therefore, a very important part of our lives and something we can never do without on a daily basis.

 

 

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Corporate Tips - The Right Approach

CORPORATE TIPS - THE RIGHT APPROACH

PoojaMahimkar@timesgroup.com



 

PRESENTING YOURSELF WELL AT THE WORKPLACE CAN HELP YOU BOOST YOUR CAREER

Adopting the right approach towards your work life such as paying attention to your attitude, dressing style and your approach towards work can help attract a number of positive benefits. These can pave the way for building a solid professional life by helping you attract your superiors' attention, maintaining a healthy relationship with your immediate colleagues and coming across as a dependable employee. Here are a few things you should incorporate in your daily work life to create a positive image at your workplace.

FIT IN

Every organisation has a different work culture. When you join a firm, try and understand its work culture and priorities.It is equally important to un derstand your job profile and what the organisation expects from you.

“It is a good idea to be cautious of the conversation that you make with your co-workers. Do not intrude into your colleague's personal space.Compliment your colleagues and teammates for their achievements. Refrain from gossiping at work, it will most likely backfire someday. Avoid using a commanding tone while you communicate. Instead of commanding while you manage a team, ask your peers for their opinion on a particular subject. This goes a long way in building a strong team,“ says Sheena Agarwaal, Director, Urbanista Image Consulting LLP.

DRESS WELL

It is essential to pay attention to how you dress at work. Groom yourself and maintain a neat appearance keeping your job profile in mind. While dressing up casually at work may be acceptable at times, one needs to understand that they cannot dress casually while attending a meeting or presenting to a client. Another thing to keep in mind is that you are comfortable in the clothes you wear. This will help avoid distractions.

“Grooming is important to the extent of being neat, tidy and professional. One doesn't need to wear expensive clothes, perfumes, makeup, etc, to be well groomed. At the same time, one cannot sport an unkempt, dishevelled look or that which is unbecoming of the workplace culture,“ says Saba Adil, Head, HR, AEGON Life Insurance.

PAY ATTENTION TO YOUR BODY LANGUAGE

While we don't pay attention to our posture at work, it is important to understand that a professional's posture says a lot about his attitude. A professional with a straight posture suggests that they are attentive and enthusiastic about their work. On the other hand, being sloppy or sitting with your hands crossed suggests that you are rigid and are not open to suggestions.

VALUE TIME

Whether it means meeting deadlines or reaching on time at work, being punctual is crucial. Making sure that you meet your deadlines will not only help you develop a stress-free work atmosphere, but also displays your commitment towards your work. Additionally, maintaining a record of the assignments you have completed will make you look organised.

“Everyone likes employees who complete their assignments on time. Maintaining a punctual work schedule helps the team coordinate better and meet deadlines. Focusing on the projects at hand will also ensure that you don't get involved in office politics and gossips, thus keeping you at bay from a negative work environment,“ says Arun Bala, COO of Invenio Business Solutions.

BE OPEN TO CRITICISM

Everything that your colleagues say is not always negative or to pull you down. At times, your peers' advice can be beneficial to you. Do not take every critical evaluation personally. Instead, trust that your colleagues have the intent of helping you execute and accomplish your tasks better.

Be respectful, approachable and focused while at work. Bear in mind your organisation's expectations from you and conduct yourself accordingly.

 

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Live without Fear of the Past or Future

Live Without Fear of The Past or Future

Satsang: Swami Sukhabodhananda

How can we overcome fear?

First understand that most fears are nothing but movements of thoughts. What exactly is a thought?

A thought is a language that we give for words, pictures and feelings. Put in a different way , a thought is just a movement of word, picture and feeling.You interpret a thought in your mind in a language that you are afraid, and you experience fear.

What happens when you are in a state of deep sleep? In that state there are no thoughts, and you experience no fear at all. If there is no thought, there is no fear. When you are in deep sleep, a snake may glide close to you, but you are not afraid. On the other hand, when you are awake, the sight of even a coiled piece of rope can fill you with fear, because you think that the rope coiled is a snake. We can only advise all those who are afraid ... plan for your future; there is no harm in that. But your fear about the future would only ruin your happiness.In order to protect your wealth, plan where to keep it safe; plan how to insure it against theft and so on! To live in fear, without doing any of these things is meaningless.

Where and how do we search for God?

Remember that God hides within you, but you don't see Him because the one place you will never look is inside yourself. You will search everywhere, but never within yourself. Therefore, paradoxical as it sounds, it is nevertheless true that you lose sight of God because He is hiding within you.

Look at what God has given us; much more than what we see around us. Our intelligence ­ buddhi ­ is the prime gift. Yet, are we loving and grateful enough to God who has given us all these? Do we have even a little of the gratitude a dog has towards its keeper? No! That is why Dattatreya considers the dog as one of his gurus.

Dattatreya draws four lessons from the dog. A dog doesn't count its misfortunes or grieve over them. That is, a dog doesn't live in the past. It doesn't make long-term plans either. It doesn't live in the future. It lives instinctively , from moment to moment. A dog's life is one unbroken straight line marked by love, devotion and gratitude to the one who sustains it. Devo tion is its defining property .

Can we give up being able about our past misfortunes miserable about our past misfortunes and mistakes? Can we desist from gloating over some lucky events of the past? Can we stop worrying about what is going to happen to us in the near or distant future? Can we accept life on its own terms? Can we learn simply to be loyal to God and rely on Him for all we need and want?

Note that these are disciplines we impose on ourselves. When we reach this stage, we will have achieved a mental state that looks with equal ease at happiness and sorrow, at misery and luxury; in short, we will have seen God in ourselves. This is the essence of the great Sanskrit saying, “Tat twam asi“ ­ “You are That“, or “You are the object of your search”. A believer's spiritual journey is a discipline for reaching this stage of supreme Self-realisation.

Follow Swami Sukhabodhananda at speakingtree.in

 

  

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To See and Hear, Silence the Mind

To See And Hear, Silence Your Mind

J Krishnamurti

 



The act of listening completely to something that is factual ­ without opinion, without judgment, condemnation, without any interference of the word ­ is extremely arduous. It requires total attention, and so also does the act of seeing. I wonder if we ever see anything at all ­ a tree, a mountain, a river, the face of one's spouse, of a child, or of a passerby? I question it because words, ideas, formulas, interfere with what we are seeing.

You say , “What a lovely mountain!“ and that very expression prevents you from looking ­ which is again a psychological fact. To see something completely, your mind must be quiet, without the interference of ideas. The next time you observe a flower, notice how difficult it is to look at it non-botanically ­ particularly if you happen to know something about botany . You know the species, you know all the varieties of that flower, and to look at it without any interference of the word, without the intrusion of your knowledge, of your likes and dislikes, is again very arduous. The mind is always so busy , so distracted; it is constantly chattering, never seeing, never listening. But when the mind is quiet, to listen and to see does not require effort. If you are actually listening to what is being said now, and therefore understanding what is being said, you will find that your listening is without effort.

Inward or psychological revolution implies a complete transformation, not only of the conscious mind, but of the unconscious as well. You can easily change the outward pattern of your existence, or the way you think. You may cease to belong to any church at all, or you may leave one church and join another. You may or may not belong to a particular political or religious group. All that can be changed very easily by circumstances, by your fear, by wanting greater reward, and so on. The s superficial mind can easily be changed, s but it is much more difficult to bring about a change in the unconscious ­ and that is where our difficulty lies. And the unconscious cannot be changed thro ugh volition, through desire, through will. It must be approached negatively .

To approach the total consciousness negatively implies the act of listening; it implies seeing facts without the interference of opinion, judgment, or condemnation. In other words, there must be negative thinking. Most of us are accustomed through training and experience to conform, to obey, to follow established moral, ethical, ideological authorities. But what we are discussing here demands that there be no authority of any kind, because the moment you begin to explore, there is no authority. Each moment is a discovery . How can a mind discover if it is bound by authority , by its own previous experiences? So negative thinking implies the uncovering of one's own assertive, dogmatic beliefs and experiences, one's own anxieties, hopes and fears; it implies seeing all these things negatively , that is, not with the desire to alter or to go beyond them, but merely observing them without evaluation.

To observe without evaluation is to observe without the word. We are conditioned by words. We say of a person that he is a communist or a Catholic or an Englishman or an American or a Swiss, and through that screen of words we look and listen; so we never see, we never hear.

That is why it is so important to be free of our slavery to words. (Courtesy: KFI)

 

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Dialogue - Knowledge and Wisdom

Dialogue - Knowledge and Wisdom

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Student: Sir, what does this line mean - “Knowledge comes but wisdom lingers?”

Teacher: This line is from a poem by Tennyson, called “Locksley Hall,” in which the poet talks about the great increase of scientific knowledge in the 19th century. He says that men have more knowledge than they used to have, but they are no wiser.

Student: But is not wisdom the same thing as knowledge? In the history lesson the other day you said that James I, King of England, was called the “wisest fool in Christendom,” and you told us that wisest meant “most learned.”

Teacher: Correct, I did, and in that phrase it does. But that is not the proper meaning of the word, “wise.” It would have been better to speak of King James as the most learned fool.

Student: Then what is the difference between wisdom and knowledge?

Teacher: Knowledge or learning means to know many facts and theories about a specific subject. It is accurate and systematized information. And a person who knows a great deal about a subject is a learned person or a scholar.

Student: But isn’t this person also a wise person?

Teacher: Not necessarily, a learned scholar is a master of his / her subject but may be a fool in practical matters of life. This person may be so buried in books and studies, that he /she knows nothing of men, little of business and the ways of the world. So in practical matters, he / she may be like a child - easily deceived, often confused and frequently doing silly things.

Student: Then what is wisdom?

Teacher: Wisdom is knowledge applied to everyday life, but the knowledge behind wisdom is not available from books and study, but from experience - life itself. Wisdom is knowing the best way to manage one’s life - what is best to seek and to do, and what is best to avoid. And to not only know this as a theory, but to also carry it out in practice. So wisdom shows itself in action, and is partly moral strength and power of will.

Student: But isn’t a wise man a scholar?

Teacher: Again, not necessary. Just as a scholar may be a fool, so an ignorant or uneducated man may be wise. Many Indian farmers, who cannot read or write, has never heard of history or philosophy, are wise. They know how to live, what is best to do and what should not be done. They have learnt by experience how to manage their lives.

Student: Which is best to have - learning or wisdom?

Teacher: It is best to have both, learn from your teachers and read a lot of books to develop knowledge, and then from life’s experiences to gain wisdom to manage the different situations life presents. In this manner, a person can live a satisfying and fulfilled life.

Dialogue - Childhood - its advantages

Dialogue - Childhood - its advantages

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Basil: Is this your little boy, Ralph? What a fine little fellow! How old is he?

Ralph: Yes, he is my younger son and he is just over six years old.

Basil: Quite a big lad for his age! - You want to go back to your games, my little man? That’s right - run away! - He is a boy to be proud of, Ralph. He takes me back to my own childhood, the happiest times of my life.

Ralph: Yes, I agree, I had a good time when I was a boy, too.

Basil: I often wish I could be a boy again! No responsibilities, no business tensions, no knowledge of this wicked world.

Ralph: I completely agree with you, Basil. I was very happy as a child and I too wish to be a child again, sometimes, especially, when I see my little son.

Basil: Childhood is innocent and is not troubled with a guilty conscience. A child is full of hope and splendid dreams of what he will do and be when he grows up to be a man. It is a time of romance, when the whole world is beautiful and new and full of surprises.

Ralph: Yes Basil, when I look back on our childhood, we bring back a lot of romance. We forget all the worries of the present day and remember all the pleasant memories of the past.

Basil: A child’s troubles are very small - little trifles    , his tears are like a rain shower, soon over.

Ralph: To us grown ups, a child’s troubles always seem very trivial; but to a child, they are very real and very big. We are looking at their troubles from the grown-up standards and forget that when we were children, we suffered and felt miserable too.

Basil: Think of a child’s innocence!

Ralph: Yes, it was a very innocent time. as we grew older, knowledge comes, knowledge of good and evil. I still think that the innocence was better than knowledge. We were carefree.

Basil: I know, and would love to be a boy again and enjoy those happy-go-lucky days again.

Ralph: Basil, we should meet more often and talk about our childhood and keep those memories alive and I am sure we will be able to deal with the problems of our present lives in a much more relaxed and mature manner. It’s a good thing I brought my son to the park and met you on the way here and all because of him, we had this amazing conversation. See you, Basil, let me go and play with my son for sometime.

  
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Ideology is the Root Cause of All Violence

Ideology Is The Root Cause Of All Violence

Talk: Osho

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Real prayer has nothing to do with words, formalities. Real prayer is neither Hindu, Muslim nor Christian. How can silence be Hindu or Muslim? Silence is silence. Words can be Hindu and words can be Muslim; hence words create conflict and violence in the world. It is not that people are fighting for realities ­ they are fighting for words.

Thousands of wars have been fought, not for any real thing, but just for mere words. For example, one believes in the Quran and the other believes in the Gita ­ that's enough to kill millions of people. And both are words; neither is a reality .

Have you seen people killing each other for a rose flower or for the moon or for the sun? These are realities. But they can kill even in the name of the moon. If somebody claims, “The moon is our God,“ then he has imposed a word, God, on the moon. And then somebody says, “You are a fool. The moon is not the real God, the real God is the sun.“ And quarrelling starts, and fights happen.

Words have been the cause of all wars ­ religious or political wars.Ideology is the root cause of all violence.And now there are people who try to bring peace to the world, and again they create another ideology .

The name that Prophet Muhammad gave to his religion is Islam. Islam means peace. But the ideology isn't bringing peace ... Who else can claim more peaceful attitude towards life than Jesus? But Christianity, the ideology that was created around Jesus, has been a calamity.

All ideologies are bound to bring war, even ideologies based in peace and for peace. Then how can peace come? Peace can come only if we understand the stupidity of all ideologies and drop them. If we simply start living without any ideology , there will be peace.

But when you say , “This is our ideology; that we will not believe in any ideology ,“ then you are making an ideology out of that also. Then those who won't believe and who won't agree with you will start fighting with you.

I am not saying to you that you have to make this an ideology , or that no ideology is needed. I am simply saying try to understand what has happened through ideologies, words, theories, philosophies. Just see the point, and seeing it, let it drop.

Don't make a new ideology against ideologies. Just see the point ­ drop it, let it drop, be finished with it.

 

Live without any theories of how to live. Live without any `shoulds' and `oughts'. Every fact sooner or later becomes an `ought' and then it becomes dangerous. Every truth sooner or later becomes an ideology and then it is harmful and poisonous.

Can't we live without any ideology?

Have you seen any Catholic tree or communist peacock? If the whole of existence can live without ideology , why not man?

And the moment a man lives without ideology he is prayerful. Then his whole life is prayer, then, he is religious. The man who has an ideology is political; all ideologies are political.

The religious person lives without any ideology . He simply lives moment to moment, responding to reality ­ not through words, not through disciplines, not through certain attitudes, conclusions. No, he simply responds to whatsoever is the case and whatsoever is right in the moment, not according to some idea.

The moment one drops words and ideologies, suddenly one becomes very , very aware. And that awareness is prayer.

(Abridged from Unio Mystica, courtesy Osho International Foundation, http:www.osho.com)

  
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